With internet access possible almost everywhere nowadays, the requirements for database applications quite frequently include the requirement to provide interfaces to internet services. While requirements for direct connections to webservers via HTTP or FTP are increasing, but not yet ubiquitous, a simple interface to send emails from within an application can be considered fairly standard now. There are lots of different approaches to send email messages from an application. On this web page I want to try to provide an overview over different options for a developer to integrate the functionality to send email messages from Microsoft Access applications. This will include the advantages and dis advantages of the different approaches. A very simple but still effective option to send an email from a Microsoft Access application is the DoCmd.
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Sending emails from Microsoft Access databases is a very powerful feature. Disseminating data and reports to your contacts can significantly improve your service and communications, and save paper and postage. SendObject method. This works for simple emails, but it also has significant limitations. Discuss this further in our blog. The syntax information comes from the Microsoft VBA online help system with additional edits for clarification.
VBA Syntax:. Name of the object. To use the active object, specify the object's type with the objecttype argument and leave this argument blank. If you leave both the objecttype and objectname arguments blank, Microsoft Access sends a message to the electronic mail application without a database object.
If you run Visual Basic code containing the SendObject method in a library database, Microsoft Access looks for the object with this name first in the library database, then in the current database. Modules can only be sent in text format, so if you specify acSendModule for the objecttype argument, you must specify acFormatTXT for outputformat. Separate the recipient names with a semicolon ;. If the recipient names aren't recognized by the mail application, the message isn't sent and an error occurs.
If you leave this argument blank, Microsoft Access prompts you for the recipients. The following rules apply when you use the SendObject action to include a database object in a mail message:. The following example includes the Employees table in a mail message in Microsoft Excel format and specifies To, Cc, and Subject lines in the mail message. The email is sent immediately, without editing. While the SendObject command is useful for sending an object or short message, it has several significant limitations:.
The SendObject method is fairly limited in the types of emails you can send. If you need more sophisticated emails, learn about our Total Access Emailer program. Total Access Emailer is the most popular email program for Microsoft Access and lets you easily create personalized emails to everyone in your list using your Access data and reports. Errors such as invalid email addresses are automatically stored in a table for you to review.
Total Access email also tracks the times each email blast was sent, the total number of messages sent, the last time it was started, and when it finished. So if you're serious about sending emails from Microsoft Access, learn more about emailing from Access with Total Access Emailer.
Here specific information about emailing Access reports. There's also a free trial version you can download to email from your Access database. Have any suggestions or comments? New X. All Our Microsoft Access Products.
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Other Products. Sentinel Visualizer. Total ZipCode Database. All Products: Demos, Catalog, Awards, etc. All Products. Product Awards. Forum and Ticket Submissions. Support Options. Purpose of the SendObject Method. The SendObject command: Lets you email a message with an option to attach a table, query, form, report, or module data. This can be an issue because Windows security intercepts each MAPI message and prompts the user for confirmation. Syntax of the SendObject Method. All of the parameters are optional.
Limitations of the SendObject Command. While the SendObject command is useful for sending an object or short message, it has several significant limitations: Messages must be characters or less Messages are plain text and cannot be HTML format Cannot attach multiple files limited to one attachment Cannot attach a file on disk Cannot filter the data source or report to just the data you need to send Cannot specify the FROM address Cannot specify settings such as priority, sensitivity, and read receipt MAPI security dialog box prompts the user for each email to verify it is okay to send Doesn't always work with email programs if it's not Outlook, Outlook Express, or Exchange.
Using Total Access Emailer vs. Feature DoCmd. Data Source Use any table or query Total Access Emailer lets you design an email blast linked to your table or query to email personalized messages to each recipient using fields from your data source. Invalid email addresses are provided in an error table. Message Sources Assigned to command Explicitly entered, field, or file Text and HTML messages can come from a value you enter when defining an email blast, a field from your data source, or a file on disk.
Messages can also be from an Access report in text or HTML format optionally filtered for each recipient. Attach Files on Disk Total Access Emailer lets you specify the file names on disk to attach to your message.
The same files can be attached to all messages or each record could have a field that specifies which files to attach. Number of Attachments one unlimited Total Access Emailer lets you attach as many files as you like from disk, tables, queries, and reports.
This includes PDF reports for Access or later including , and Attachments are in addition to the message. Compressed Attachments Total Access Emailer lets you compress multiple files into one zip file for faster transmission. The password can be one value or everyone, or use a field from your data source so each recipient has a different password. Customizable Attached File Names Attached files can appear to your recipients with a different name from their name on disk or your report name.
Preview Messages Total Access Emailer includes preview features so you can send emails to yourself, a table or on screen before actually emailing it to your contacts. Specify the number of records in your preview for some or all of them. Restart Feature With the audit trail feature, Total Access Emailer lets you restart an email blast if they are interrupted midway through the broadcast.
Royalty-free distribution license included. Additional Resources. Good luck! Total Access Emailer. Microsoft Access Version is shipping! Emailer Info. Additional Info. Product Catalog. Quality Promise Newsletters. The email address of the recipient or list of recipients for the To line in the mail message. The email address es for the CC line in the mail message, if any.
The email address es for the BCC line in the mail message, if any. The text for the body of the mail message, after the object.
Access & Email
You can use the SendObject action to include the specified Microsoft Access datasheet, form, report, module, or data access page in an electronic mail message, where it can be viewed and forwarded. Download Access example of the Sendobject Method. If you leave both the objecttype and objectname arguments blank the default constant, acSendNoObject, is assumed for the objecttype argument , Microsoft Access sends a message to the Email application without an included database object. If you run Visual Basic code containing the SendObject method in a library database, Microsoft Access looks for the object with this name first in the library database, then in the current database. To — An optional string expression that lists the recipients whose names you want to put on the To line in the E-mail message. Separate the recipient names you specify in this argument and in the cc and bcc arguments with a semicolon ; or with the list separator set on the Number tab of the Regional Settings Properties dialog box in Windows Control Panel.
Sending Email from Access using Docmd.sendobject
Sending emails from Microsoft Access databases is a very powerful feature. Disseminating data and reports to your contacts can significantly improve your service and communications, and save paper and postage. SendObject method. This works for simple emails, but it also has significant limitations.
SendObject in Microsoft Access
Download a free trial today. Microsoft Access is a powerful tool for handling data and creating report forms. With the emergence of the Internet as a major factor in all business application, it has become vital to have connectivity in all spheres. Herein the various products, their inventory levels and the reorder level are stored. On a product reaching reorder level, a Form letter to the supplier is generated.